Office Coordinator

Description

FuseFX has an opening in Atlanta! We have an opportunity at our studio for an experienced and talented Office Coordinator with a background in television and/or feature film VFX to join our creative team.

The Office Coordinator serves as an operational and administrative lead for our facility. They play a key role in the day to day employee and client experience and are required to communicate effectively with team members in order to positively impact the general culture of the office.

FuseFX is an award-winning visual effects studio that works with all the major studios to unleash storylines and creative visions. Known for delivering boutique-style project management, we back that with the technology, efficiency, and work experience of a larger studio with locations in Los Angeles, New York, Vancouver, and Atlanta.

Responsibilities:

• Create and communicate a welcoming atmosphere and positive experience for all clients, vendors, and staff.
• Oversee reception and make sure proper procedures are being used. Support receptionist / front desk duties – answering phones, receiving clients/visitors, checking media/drives in and out, regular restocking.
• Ensure that facilities and security protocols are understood and adhered to by all staff.
• Own the execution of desk and office moves in collaboration with IT and Production Management. Identify appropriate times for moves to take place and ensure that set-up of work spaces is complete and function for employees to resume work.
• Order general office supplies (food, cleaning supplies, stationery, business cards and other items) from vendors; electing cost-effective options, when appropriate.
• Receiving and distributing any mail, office supplies, or supply orders.
• Front desk duties – answering phones, receiving clients/visitors, checking media/drives in & out, regular restocking.
• Oversee and coordinate all building maintenance. Handle furniture and supply requests. Communicate any facility-related issues to upper management, and suggest and coordinate solutions.
• Responsible for maintaining a safe, clean, and efficient work space, and partner with HR to ensure compliance with health and safety standards.
• Coordinate, oversee and/ or manage work assignments performed by technicians, vendors, and contractors performing building maintenance, and janitorial work.
• Open and close the office as needed.

Traits of a successful FuseFX Office Coordinator:

• Exceptional customer service and team skills.
• Must be an effective communicator, flexible and adaptable, with the ability to handle multiple priorities.
• Experience working in a studio environment preferred.
• level PC skills including Microsoft Office
• Must be able to meet the physical demands of the position including lifting-up to 50 pounds
• First Aid + CPR Certified preferred, not required
• Must be available to work overtime
• May be required to drive for work and must have reliable vehicle and clean driving record.

Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time. The Company prohibits discrimination in employment against otherwise qualified applicants because of a physical or mental disability and will make reasonable accommodations to enable qualified persons with known disabilities to perform the essential functions of their job consistent with applicable law. The Company will consider qualified applicants with criminal histories in a manner consistent with applicable law.