Production Buyer

Description

General Summary

The Buyer determines and is responsible for securing the material resource needs of production through daily inventory checks and communication with department members and vendors relationships.

Essential Job Functions

• Responsible for purchasing raw materials and goods for Fabrication, Set Construction, Model and Prop, Production Management, and general Stage Department requests.
• Works directly with Management and Department Coordinators to analyze the production schedule and plan for upcoming purchases to ensure goods and materials are available.
• Practice inventory controls, such as maintaining an organized inventory and a database of on-hand inventory, to avoid any loss of goods or materials.
• Responsible for stocking and maintaining organization of inventory purchased for production.
• Responsible for inventory tracking for Departments supported; including communicating with Heads of Departments regarding status updates for inventory needs, overages, and excessive usage.
• Secure proper MSDS documentation for all new materials purchased and distribute to appropriate Departments.
• Create and maintain purchasing relationships with all vendors including maintaining up to date vendor supply list.
• Negotiate pricing with vendors to ensure production stays on budget.
• Manage database of vendor information and purchase history for pricing leverage and ensuring the lowest cost of goods and materials.
• Coordinate with Production Department to manage Runner’s schedules to ensure goods and materials are picked up from vendors and delivered in a timely manner.
• Manage the logistics of all goods and materials delivered to the building; including, shipping and receiving, quotes requests, preparation of PO’s, invoices, purchase card reconciliation, receipt documentation, and tracking.
• Work with the Production Accountants to ensure budgetary goals are met.
• Handle important emergency or rush purchases quickly to ensure production remains on schedule.

Qualifications

• B.S./B.A. in film, art or related field or equivalent combination of education and/or experience.
• 3+ years experience in purchasing or in maintaining inventory.
• Excellent analytical skills with attention to detail.
• Ability to work with outside vendors.
• In depth resourcefulness and adaptability with production.
• Ability to troubleshoot and solve problems.
• Proven track record of demonstrating initiative and work without supervision.
• Working knowledge of MS Office programs.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.