Administrative Assistant (May 16 - May 26)

Description

SUMMARY OF POSITION:

For over 20 years Monolith has been obsessed with delivering unique gaming experiences for our fans. Combining innovative gameplay, cutting edge technology and AI, inventive narratives and stunning visuals to create award winning and best-selling games. Starting with our first game, Blood through to our most recent title, Middle-earth: Shadow of Mordor which has been awarded with numerous Game of the Year Awards, including Gamespot, Joystiq and IGN as well as Best Action/Adventure Game at the 2014 Game Awards.”

We are dedicated to ensuring that our next game is our best yet, and to achieve that we need the best and brightest talent the industry has to offer.

Monolith is seeking a temporary Administrative Assistant that provides full administrative & clerical support to Monolith Productions including the Studio Head, Finance, Human Resources and Information Technology departments.

Job Responsibilities

-Processing Employee Expense reports

-Reception desk coverage – Answering main phone line, directing calls, greeting visitors, collecting and scanning signed NDAs, preparing new hire paperwork and obtaining keycards for temporary employees

-Company T&E – Assists in arranging travel and hotels for conferences, conventions & business meetings for company and as a result, prepare expense reports which entails managing full process from submission to check distribution and works with T&E group directly to instill constant flow of communication

-Supply Ordering – Maintain and track the company’s supplies orders including office supply orders as well as food and beverage orders

-Facilities – Coordinate facilities requests, track issues and be the liaison between the property management and the company. Stock and keep clean kitchens, copy rooms, conference rooms and all common areas.

-Receive and distribute incoming / outgoing mail and deliveries

-Responds to inquiries, orders supplies, and performs other related duties or projects as assigned.

JOB QUALIFICATION STANDARDS

Work Experience

Previous office management / administrative experience required

Previous industry experience a plus

Education, Professional Training, Technical Training or Certification

High School Diploma required

College Degree preferred

Knowledge/Skills

Proficiency with MS Word, PowerPoint, Excel & E-mail required and a must.

Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage and report & letter formats.

Other Requirements

Must be able to work in a fast-paced, high energy department assisting multiple people.

The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation or any other category protected by law.

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