VANCOUVER HR Manager

Description

The Vancouver Office Manager is responsible for human resources, payroll and facilities administration. Serves as the first point of contact for day-to-day employee inquiries. Executes and project manages various HR programs and payroll. Coordinates a variety of facility-related tasks.

* First point-of-contact for general employee and management inquiries re: HR services, processes, and procedures. Uses judgment to escalate serious employee relations issues to HR Director.
* Works with the Production Manager to resolve employee relations issues.
* Maintains personnel files including collecting new hire paperwork and entering data into appropriate systems.
* Administers day-to-day personnel changes including using various systems to update information, communicate changes, and direct HRIS in PRF generation and the signature process.
* Administers the project employee renewal process including extensions, tracking of exit dates, database input, reporting, and status communication with management.
* Administers the exit process for outgoing employees at all locations, including data tracking, reporting, paperwork preparation, and scheduling and conducting exit interviews.
* Collaborates with HR Director and Compensation Manager on compensation matters.
* Primary point of contact for LDAC payroll and outside payroll provider for timecard and paycheck related questions.
* Primary liaison between the employees and the outside payroll provider.
* Responsible for coordinating weekly automated and/or manual timecard submission and approvals.
* May be required to approve or serve as backup approver for Timecards (automated & manual).
* Coordinates new employee payroll orientations.
* Receives and coordinates the distribution of Payroll checks/direct deposit advice & other payroll related information received from outside payroll provider.
* Primary point of contact for accounts payable related questions.
* Helps ensure invoices are being forwarded to accounts payable for timely payment.
* May be required to approve certain types of invoices below a dollar threshold.
* Manages day-to-day operations and facility issues, requests, maintenance for the office including janitorial services and vender coordination.
* Coordinates and resolves any office issues with the Facility Manager.
* Coordinates seating space for artists and updates weekly floor plans/reports.
* Serves as the security liaison.
* Coordinates and updates ILM facilities (Security, IT, Telecomm, Moves, ShowMe) on any new hires, moves, exits, etc. within the office.
* Assists with moving and exiting of the facility.
* Coordinates with Purchasing and facilities on office needs such as furniture, rentals, etc.
* In partnership with training and development, coordinates mandatory training courses including communication, tracking completion and answering employee questions.
* Maintains strong understanding of employee in order to interpret situations, make decisions, and advises management and employees as appropriate.
* Works with members of the overall HR, Payroll and Accounting teams in order to effectively solve problems and proactively identify areas for improvement.
* Understands industry and business in order to effectively execute all areas of responsibility.
* Performs special projects as needed on an on-going basis.
* This is a Project position and no relocation will be offered.